GateScan

Secure your gates

Zero hardware cost

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For Schools & Universities

MODERN CAMPUS SECURITY.

Replace chaotic paper logs and slow biometrics with an enterprise-grade QR entry system. Seamlessly manage students, faculty, and visitors while sending real-time automated alerts to parents.

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User User User
+2k

Trusted by 2,000+ campus administrators.

Integrates flawlessly with

PowerSchool
Blackbaud
Ellucian
200+
Campuses Secured
0.3s
Scan Speed
100%
Alert Delivery
Zero
Hardware Costs
Deployment

LIVE IN UNDER 48 HOURS.

No drilling walls, no complex wiring. We deploy software that works instantly on standard devices.

1. Sync SIS Data

Connect your existing Student Information System via API or upload a simple CSV.

2. Issue QRs

GateScan auto-generates secure QR codes. Print on PVC cards or send via digital wallet.

3. Guards Scan

Security staff download the GateScan App. They point, scan, and clear lines in milliseconds.

4. Auto-Notify

Parents receive SMS alerts instantly, and the Admin Dashboard updates live attendance.

The Shift

The Old Way vs.
GateScan

Outdated Systems

  • Manual Paper Registers Slow, inaccurate handwriting. Impossible to search or audit during an emergency.
  • Anxious Parents Parents have no idea if their child reached campus safely after stepping off the bus.
  • Proxy Attendance Students easily sneak in friends or manipulate old, unverified printed ID cards.

The GateScan Way

  • 0.3s Digital Check-ins Guards scan dynamic QRs. Queues vanish instantly. Logs are digitized automatically in the cloud.
  • Instant Parent Alerts Real-time automated SMS/WhatsApp fired the exact millisecond the ID is scanned at the gate.
  • Fraud-Proof Perimeter Encrypted QR codes prevent screenshots, duplication, and proxy entries entirely.
Hardware vs Software

Why QR crushes Biometrics

Face recognition and fingerprint scanners look good in movies, but they create massive bottlenecks in real-world schools.

Legacy Biometrics
  • Requires extremely high hardware & wiring installation costs per gate.
  • Slow throughput (takes 2-5 seconds per face/finger), causing massive queues.
  • Fails frequently with masks, wet fingers, or bad morning lighting.
  • Unhygienic physical touch points for thousands of students daily.
GateScan Smart QR
  • Zero Hardware Cost: Runs perfectly and securely on the guard's existing Android smartphone.
  • Ultra-Fast 0.3s Scans: Clears massive morning rushes instantly. Keep the lines moving.
  • 100% Reliability: Works completely offline if Wi-Fi drops, in the dark, and from a distance.
  • Completely Touchless: Safe, hygienic, and seamless entry for the entire campus.
Command Center

POWERFUL ADMIN
CONTROLS.

Not just a scanner. An enterprise-grade command center giving administrators unprecedented control over campus flow and safety.

GateScan · Admin

Live Campus Status

Real-time attendance & gate flow

Total Inside
1,482
Absent/Pending
124
Active Guards
4 / 4

Instant Pass Blocking

If a student is restricted or loses their ID, block their QR pass with one click. The guard's scanner will instantly flash red and buzz loudly.

Live Guard Tracking

Monitor exactly which guard is logged in at which gate. Track their live scanning activity rate to ensure security protocols are strictly followed.

Deep Export Filters

Filter data by grade, section, time, gate, or user type. Export pristine Excel/CSV reports instantly for internal audits or compliance checks.

Versatile Deployment

DEPLOY ID PASSES
YOUR WAY.

Already printed this year's ID cards? No problem. GateScan adapts to your existing campus infrastructure instantly without forcing expensive reprints.

Digital Wallet QR Pass
Zero Cost

Digital Passes

Send secure, dynamic QR links directly to student or parent via WhatsApp/Email. Can be easily added to Apple Wallet or Google Wallet.

Most Popular
QR Code Stickers
Retrofit Existing IDs

Smart QR Stickers

If you already have RFID cards or printed IDs for this session, simply print our QRs on standard sticker paper and paste them on the back. Instant upgrade.

Printed PVC ID Card
Premium Feel

Printed PVC Cards

Use GateScan's built-in Pass Engine to design beautiful ID cards with student photos, details, and the QR code. Export and print directly onto hard PVC cards.

Access Matrix

ONE SYSTEM.
ALL USERS COVERED.

GateScan intelligently applies different logic, validity windows, and notification rules based on who is standing at the gate.

Students

Daily check-in/out logic. Integrates directly with your attendance module and automatically fires SMS/WhatsApp to parents upon gate entry or exit.

Parent SMS Auto-Attendance

Staff & Faculty

Replace unhygienic fingerprint scanners. Staff use personal QR badges. Records precise in/out times for payroll, timesheets, and HR compliance.

Timesheets Payroll Sync

Visitors & Parents

Pre-register visitors via a web link. Send them a temporary QR pass. The internal Host (teacher/admin) gets notified instantly when they arrive at the gate.

Pre-approval Host Alerts

Vendors & Contractors

Issue time-bound QR passes valid only for specific hours (e.g., cafeteria staff, maintenance). Restrict access to specific service gates to ensure safety.

Time-bound Gate Logic
Enterprise Grade

Built for Strict Compliance.

We treat student data with military-grade precision. GateScan is built on scalable AWS infrastructure, completely GDPR & DPDP compliant, and utilizes AES-256 encryption for all data at rest and in transit.

  • AES-256 End-to-End Encryption
  • ISO 27001 Certified Data Centers
  • Automated Daily Cloud Backups
  • 99.99% Guaranteed SLA Uptime
Infrastructure Status
All systems operational
API Response Time
42ms
Sync Queue
0 pending
Security Protocol
TLS 1.3 Active
Transparent Pricing

PRICED FOR
ACADEMIC YEARS.

Simple annual billing based on your student enrollment count. No hidden software fees or arbitrary scanner limits.

Unlimited Scale

Campus License

Tailored for your specific enrollment size. Whether you have 500 or 50,000 students, we build a package that fits your budget exactly.

Request Custom Quote
  • Unlimited Guards/Scanners
  • Unlimited Staff & Visitor Passes
  • Included SMS/WhatsApp Quota
  • Open SIS/ERP API Integration
  • Free Setup & Guided Onboarding
Questions?

FREQUENTLY ASKED.

How do parents know when their child enters or leaves the campus?
Our QR-based system instantly sends an automated SMS or WhatsApp notification to parents the moment a student's ID card is scanned at the entry or exit gate, ensuring complete peace of mind.
Do we still need to maintain physical entry registers at the gate?
No. GateScan completely replaces physical logbooks. This eliminates time-consuming manual entries, prevents handwriting errors, lost data, and overwriting, saving your security team valuable time.
How can school authorities monitor daily check-ins and attendance?
School administrators are provided with a live, real-time dashboard. You can view comprehensive analytics, track current campus occupancy, and easily download detailed reports in CSV/Excel formats for auditing.
Is student data secure and compliant with privacy regulations?
Yes, all student and parent data is fully encrypted and stored on secure cloud servers. Only authorized school administrators have access, ensuring complete compliance with educational data protection and privacy regulations.
What happens if the internet goes down at the school gate?
Our scanner app includes a robust offline mode. Security guards can continue to scan QR ID cards seamlessly. Once the internet connection is restored, the system automatically syncs attendance data and sends pending SMS/WhatsApp notifications to parents.

UPGRADE YOUR
CAMPUS SECURITY TODAY.

Join hundreds of forward-thinking educational institutions that trust GateScan to protect their students.

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